Procedures

A number of unwritten procedures apply from time to time.  These are always announced and explained at the School. All regulations are subject to annual revision.

Communication

All communication with the School, except in cases of an emergency, should be during school hours.  Members of staff may be interviewed only by appointment.

Uniform

Please refer to the specified section in the Prospectus.

Illness

  • A register is kept by the secretary.
  • Pupils will not normally be allowed to remain in the sickbay during school hours.  If the condition is serious, the secretary will telephone the parent(s)/guardian(s).
  • Pupils who are ill in the morning before school should not be sent to school.
  • A medical certificate must be provided if a pupil misses a standardised test, an examination or a test contributing to the Year Mark. Actual dates must be specified.
  • A pupil must not be sent to school on an examination/test day unless the child can remain for the full school day.  Pupils may not come to write an examination/test and then leave, or come just in time for the examination/test.  If a pupil is too ill to stay the whole day, there is an obvious risk of infection to other pupils.  No special venues can be provided.  A medical certificate must specify actual dates.
  • When a child misses an examination or standardised test for medical reasons, other procedures for marks are applicable.

Textbooks and Stationery

In keeping with the Ethos of the School, we expect all books to be appropriately covered. Textbooks provided by the Western Cape Education Department are the property of the school.  These books must be covered in plastic/contact paper and returned to the school at the end of an academic year or when pupils leave the school before the end of a year.  Any book lost or defaced will be paid for by the parent(s)/guardian(s).

Latecomers

Pupils who arrive late must report to the Reception Office. parent(s)/guardian(s) of pupils who are late will be notified by SMS and three consecutive late arrivals will result in a detention.

Detention

  • A teacher may require a pupil to stay in the afternoon.  A day’s warning is usually given.
  • School detention sessions are held on Mondays and Thursdays to accommodate sport practices.  However, if there is a clash with a practice or fixture, this can under special circumstances be negotiated with the Deputy Principal, the teacher in charge of detention and other parties concerned.
  • School detentions are held for one and a half hours on Monday and Thursday, 14h35 to 16h05, and for three hours on Friday afternoons, from 14h35 to 17h35.
  • Pupils “on report” may be required to stay after school, even on the same day.
  • Pupils may be required to report to those in authority after school on any school day.
  • Pupils may be detained until 14h45 Monday to Friday for disciplinary reasons on any school day without prior notice.

Visitors to the School

  • Pupils may not see visitors (e.g. boyfriends/girlfriends) during school hours.
  • Parent(s)/Guardian(s) who wish to consult with teachers must do so either at one of the parent(s)/guardian(s)/Teacher Meetings, or may make an appointment with the teacher.
  • Anyone visiting the School must report at the reception office immediately upon entering the building before meeting with the teacher.

Accidents and Emergencies

  • Parent(s)/Guardian(s) are contacted immediately.  The School may not refer a child to a doctor or a hospital until arrangements are made by the parent(s)/guardian(s).  If the parent(s)/guardian(s) cannot be contacted, the School will refer the child to the family doctor, the nearest doctor, or the Casualty Section at the nearest hospital.
  • Please ensure that the secretary is informed of changes of address and telephone numbers.

First Day

  • All new Grade 8 pupils have an Orientation Programme of one week starting the day prior to the official start of the first term.
  • All pupils enrolling during the year must report at Reception on their arrival.

Valuables

The School cannot be held responsible for the loss of valuables/money/cell phones. All payments must be made at the start of the School day. The Payments Office opens at 07:30.

Correspondence

All written communication with the School should have the parent(s)/guardian(s) name and contact telephone numbers printed below the signature.  The learner’s name, grade and class must be indicated.

Absence

Absence can only be condoned for medical reasons or urgent private affairs.  Phone calls are appreciated, but a letter explaining the circumstances must be provided not later than the day on which the pupil returns to school.  The note must stipulate name, register class the period of absence and reason(s) for absence.

Should a learner miss a Monday or Thursday test or examination, then a Medical Certificate, Clinic Certificate or letter from a pharmacist on an official letterhead is required and exact dates must be provided.

Absence from school for study purposes prior to or during tests and/or examinations is NOT allowed.

 

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