PTSA AGM Minutes 2012

Published: 07 February 2013

PTSA AGM Minutes held at Fairmont High School

Wednesday, 15 February 2012

19h00

 

ATTENDEES:

Parents, PTSA, Principal and Staff of Fairmont High

 

WELCOME:

  1. Mr Dingley welcomed all parents and teachers present, PTSA members and Rob Burns, and thanked them for their support.
  2. He indicated that the purpose of the evening was two-fold in that the programme included both the AGM of the PTSA and an opportunity to meet the teachers.
  3. He mentioned that we are already 6 weeks into the school year, the days are long and it is extremely hot. In no way has academic time been compromised by alternative activities though.
  4. He is very proud of the fact that Fairmont won the athletics trophy at the Interschools event. His pride extends to all the learners, whether athletes or learners.
  5. There are only 5 weeks left of the first term, during which a rugby camp, the grade 8 camps, grade 9 boys and girls camps and RCL and Prefect camps will be held.
  6. During the last week of term, the grade 10’s, 11’s and 12’s will be writing English and Afrikaans Paper 3, which will count towards their year mark.
  7. Mr Dingley requested parents to attend the SGB Elections being held on the 13th of March. The quorum is now 15% of all registered parents, so essentially over 400 parents need to be present. 7 Parents are required to stand, and 5 have already made clear their willingness to do so. A circular will be sent home tomorrow, giving parents the required 14 days notice of this election.
  8. Reports will be handed out on the last day of term. Teacher/Parent one on one meetings will take place early next term. Various subject teachers will be available for a quick chat this evening – you will note the orange subject poster around the hall. If any parents have more pressing issues, please feel free to make and appointment with the teacher, or wait for the one on one’s next term.
  9. An academic meeting will take place on Tuesday the 28th of February in the student centre for the grade 11’s and 12’s. All the major tertiary educational institutions will be present.
  10. Mr Dingley then described the PTSA as being one of the most wonderful bodies of the school. It consists of dedicated, supportive, hard-working individuals who organize the annual festival and raise funds for the school. He extended an invitation to all the parents to become a class representative or join the PTSA.

 

PTSA CHAIRMAN:

  1. Bobbi thanked Mr Dingley and welcomed everyone to the PTSA AGM.
  2. She apologised on behalf of Barry Pearce, ex-chairman, who was away on business and unable to attend the meeting. As such she would be presenting his report.

 

MINUTES OF THE PREVIOUS AGM (2011):

Bobbi mentioned that the minutes of the 2011 AGM were available on the website and asked for a proposer and a seconder for the acceptance of these, after ensuring that copies had been made available to any interested parties.

Proposer:         Trevor Joubert

Seconder:         Sylvia Maggs

 

PTSA OBJECTIVES: 

All parents, teachers and students are members of the PTSA. That means all of you and your children and their teachers already belong to us. The PTSA executive committee guides the association’s activities in accordance with its objectives which are:

  1. promoting fellowship amongst parents, teachers, students and the community
  2. helping the School Governing Body in promoting the best interests of the school and its students
  3. raising funds for school projects for the benefits of its students.

 

CHAIRMAN’S REPORT:

In 2011 the committee was again guided largely by the first objective of fellowship and we feel that we have made huge strides in the area both internally as well as in the community at large.

  • Our first event of the year was the Arts Festival, 3 evenings of Art works and classical music.
  • We held a very successful school raffle with fantastic prizes sponsored by Chaos computers and did our customary catering at the 3 sporting Derby Days which Fairmont hosted last year.
  • The culmination of months of effort was, as always, the Fairmont Community Festival which was held in October. Last year’s Festival netted R36 624.02 which is considerably less than in past years as our capital outlay was higher and included a significant electrical upgrade. It has become increasingly costly to host and grow the festival and sponsorship will have to be a major focus in coming years.
  • The raffle and other activities through the PTSA books raised a further R85 686.06 and our total profit for 2011 amounted to R122 310.08
  • These funds will be used primarily for the cooling of the top floor classrooms, student cloakroom upgrades and the provision of more outdoor tables and benches for pupils.

Barry has extended his thanks to the executive committee who worked so hard last year and especially his office bearers, Vice Chair, Juliet Hoenck, Treasurer, Trevor Joubert, Secretary, Colleen Wilson and Festival Organizer, Audrey Dolpire for their hard work and support.

He thanked the SGB, the teachers, as well as that core of special parents who are always there when we need help.

He also thanked all the parents who supported the events held and finally, most importantly, the students – the reason for all we do.

 

STRUCTURE, ROLES AND REQUIREMENTS:

  1. Bobbi’s message to the parents was please get involved. Your children have 5 short years at high school during which they will face many challenges and do a lot of growing up.
  2. The school encourages students to “Be the change they want to see in the world”. Getting involved with school activities will not only keep you in touch with your child’s environment, but will give you valuable insight into why things are done in certain ways and how much actually goes into successfully running a school.
  3. In the event that a system or procedure does need tweaking, an involved parent will be ideally placed to initiate this through the correct channels. We call ourselves the Monty family and believe that if you want the best for your children you have to get involved in their school. It’s that simple.
  4. We have a great year planned so watch the newsletter for our activities. We are currently hard at work arranging the Arts Festival which will be in August this year and of course the Community Festival in October. There is an enthusiastic committee willing to do all this, but they really need your help.
  5. You can help by volunteering to serve on

-       the PTSA executive

-       Class representative

-       Helpers

  • PTSA executive consists of ordinary, fee-paying parents with no extra special attributes or qualifications. We welcome new members and fresh ideas, but it must be stressed that it is very much a working committee which requires commitment, energy and dedication.
  • Class Representatives are the vital link between the PTSA executive and parents. They are our organizers and liaise with the parents by class to arrange helpers for various events. This is a 2-way street and class reps also facilitate parent communication with the PTSA executive.
  • Helpers are our most valuable assets. We are nothing without the people who roll up their sleeves and get to work. Our motto as far as helpers is concerned is: the more the merrier!

SIGN UP

Sign-up and sponsorship forms were left on each seat and parents were requested to complete them and leave them on the seats when they went to meet the teachers. We are counting on an overwhelming response and may have to limit numbers of new executive members and class reps for each grade, but help will definitely never be refused. Executive committee and class rep appointments will be confirmed by e-mail and published in the next week’s circular.

 

OTHER

  • Suggestions
    • Parents were encouraged to make use of the suggestion box in the foyer, and to encourage their children to do the same. Contents come to the PTSA, so it is not a means to address discipline, sport, academic or performance issues. There is also an online suggestion facility on the school website under “contact us”.
  • My School
    • Have you changed the beneficiary on your my School card to Fairmont High? If not, please stop at the ladies in the foyer on your way to get a cup of tea, and they will update your details on the My School website. If you are not yet a My School supporter, please sign up with the ladies as well. Fairmont benefitted last year to the tune of about R51 000.00 from the My School initiative, so please support it.
  • Larry Soffer
    • Larry Soffer is a world renowned magician and mentalist. He will be performing at Fairmont on Friday the 20th of April, one night only, and is not to be missed. Tickets are R60 per person and a light meal and refreshments will be on sale.

 

CONCLUSION

Bobbi thanked everyone for their attendance and closed the meeting with a slideshow of past festivals giving the parents an idea of how much help and sponsorship is needed as well as how much fun it is to provide great entertainment while building fellowship and raising funds.